people
Payroll reads attendance, leave and pay structures from the employee record, applies the rules for each entity's country, and posts the result to the ledger by cost centre. The filings follow from the same run.
attendance → pay run → payslip → journal → filing
THE PROBLEM
Payroll is usually run in a separate system, or by a provider, from a spreadsheet of inputs that HR assembles by hand. The output comes back as a summary that finance re-keys into the ledger as one lump. Cost by team is a guess, variances are found after the money has left, and the filings are prepared a second time from the same numbers.
HOW SOLONOMOUS DOES IT
Solonomous runs payroll on the employee record and posts the result to the same ledger as everything else. Inputs come from HRMS: pay structures, attendance, leave, joiners, leavers and approved reimbursements. The run applies the tax and statutory rules for each entity's country, shows every variance against the last run, and waits for approval. On approval it releases payslips, generates the bank file and posts the journals by cost centre.
WHAT YOU GET
Finance sees payroll cost by team the moment the run is approved, and nobody re-keys it. Employees get payslips and tax statements from their own login. The filings your country requires are prepared from the run that was paid, not from a copy.
Capabilities
9 capabilities
A pay structure is a set of components — earnings, deductions and employer contributions — with a formula for each. Structures are assigned by grade, position or individual, and a change takes effect from a date. When a structure changes, the next run shows who is affected and by how much.
Each entity runs under the tax and statutory rules of its country, with the rates and thresholds in force on the pay date. Income tax, social contributions and mandatory deductions are computed per person from declared exemptions and year-to-date figures. Rule updates arrive as versioned rule sets, so a past run can always be recomputed under the rules that applied.
A run collects inputs for a period, computes every payslip, and shows the result as a preview before anything is paid. Each person's net is compared with the previous run, and any change is explained: a new joiner, a leave deduction, a structure change. Approvers see the variances first, then the totals.
On approval, payslips are released to each employee's login, itemised by component with a year-to-date column. The filings your country requires are prepared from the same run: the return files, the statements for employees and the summaries for the statutory bodies. Each filing has a due date and a status.
A backdated change produces arrears, and the run computes them for every affected period rather than asking for a manual line. Loans and advances are set up with a schedule and recovered automatically each run. Approved expense claims from HRMS arrive as reimbursement lines.
An approved run posts its journals to the ledger without anyone re-keying it. Salary cost, employer contributions, withholdings and net pay are posted by cost centre and entity, so the finance team sees payroll cost by team the same day. Each journal line links back to the run and the payslips behind it.
Net pay is paid from a bank file the run generates in the format your bank accepts. One file per entity and bank account, with the payment date set at approval. When the bank feed shows the debit, Finance matches it to the run.
Setting a last working day in HRMS opens a settlement. The run computes the final salary, leave encashment, notice recovery, outstanding loans and any terminal payment the country's rules require. The settlement is approved on its own, paid separately, and posted like any other run.
Contractors are paid from the same run under a different rule set. Approved timesheets or contractor invoices from Projects become the input, withholding is applied where the country requires it, and the payout is posted to the contractor's payable account rather than to salary cost.
Capabilities
9 capabilities, one card each. Open any card to read it in full.
Workflow
One run, from inputs to the filed return. Nothing is copied between steps.
Attendance, leave, joiners, leavers, structure changes and approved claims flow in from HRMS for the period. Anything unapproved is listed before the run starts.
Every payslip is calculated under the entity's country rules. The preview shows each person's net against the last run, with the reason for any change.
The payroll owner reviews the variances, then finance approves the totals. The run locks; any later change becomes an off-cycle run.
Bank files are generated for net pay and statutory payments. Payslips are released to self-service on the pay date.
Journals post by cost centre. The period's return files are prepared with their due dates, and the filing calendar tracks them until submitted.
Connected
Details
Questions
Each entity runs under a rule set for its country and tax year, and a group can mix countries. Rule sets are versioned, so a past run can always be recomputed under the rules that applied. Ask for the current country list when you request access.
Payroll reads the employee record, so HRMS is the source of its inputs. If you run attendance elsewhere, those figures can be imported per period instead. The pay structure, joiners and leavers still live on the record.
The run is locked, so the correction is an off-cycle run or an adjustment in the next one. Both are computed against the original, so the arrears or recovery are itemised on the payslip. The original journals stay, and the correction posts as its own entry, which is what an auditor expects to see.
Each component has a posting rule: an account, and a cost centre taken from the employee's position. On approval the run posts salary cost, employer contributions, withholdings and net pay per entity. Every line links back to the run, and from there to the payslip.
Yes. Payslips are released to each employee's login on the pay date, and the annual tax statement is generated from the year's runs. Employees also submit their tax declarations through the same login, so the run uses what they declared.
Access is per field and per role. By default, managers see headcount and cost for their team but not individual pay, and the payroll owner sees everything for their entity. Every change is attributed and reversible, as with every other ledger entry.
Early access
We are onboarding a small number of companies this year. Tell us what you run today.
